- 515.967.9575
- 237 NE 80th St | Pleasant Hill
Here’s a compilation of questions we have been asked over the years on planning a Golf Outing.
We require at least 12 people for a group discount.
We provide you one free round for every 12 players. You can keep those coupons for yourself or give them away.
We also have a few games that we help you with if you’re looking to raise money.
We require a minimum of 40 golfers for a shotgun.
Groups between 40 – 90 will have a modified shotgun. The course closes to host only your outing once there are at least 90 golfers.
A shotgun start is when all of the golfers start at the same time, but on different holes. Everyone still plays all 18 holes, but when the play number 18, they move on to play number 1 until all 18 holes have been played. This means that if you start on hole 13, your last hole will be number 12.
In order to have a full shotgun, we require at least 100 golfers to shut down the entire course and place others on all 18 holes. Less than that and we’ll do a modified format. This is when golfers start mostly on the back nine and number one. This allows us to open up the tee sheet to daily fee golfers after your golf outing has passed through number one.
We work with each golf outing individually on weather related issues. It’s pretty rare that an outing has to be completely canceled. We allow golfers to play in the rain as long as there isn’t any lightning. There are many scenarios that come up during golf outings.
We need a generalized idea of how many golfers are in your group at least 7 days prior to the event.
We need golfer names at least three days before the event. You can make changes until the day before the event.
Here’s a link to a spreadsheet you can use to provide names:
Google Spreadsheet
It works best if you provide the list of names in groups of foursomes.
Write the first and last name in two separate columns. List vertically and leave a space in between each group to show separate foursomes. Alternatively, you can also create a third column that has the team number in it.
We will assign the holes based on the order of list of names. If one group wants to play next to another, simply note that on the page and we will assign holes accordingly.
Here’s a link to a spreadsheet you can use to provide names:
Google Spreadsheet
Yes! We get a kick out of golf outings who have team names. Just make sure that everyone in their group knows their team name!
The biggest reason to have names is that it makes the golf outing run smoothly. On the day of the event, we’ll provide you a list of your golfers name alphabetized by their last name. This makes ‘check in’ much easier. Right next to their name will be their starting hole.
It is best to at least have the team captains name for the group if you don’t know the names of all golfers.
The biggest reason to have names is that it makes the golf outing run smoothly. On the day of the event, we’ll provide you a list of your golfers name alphabetized by their last name. This makes ‘check in’ much easier. Right next to their name will be their starting hole.
It is best to at least have the team captains name for the group if you don’t know the names of all golfers.
We prefer that golfers pay you (the event organizer) directly. This just makes it easier as far as bookkeeping goes because many golf outings charge more for their golf outing than what we collect. If it’s absolutely necessary, then will take payment for golfers and provide a receipt. There is an additional fee for this service because it requires us to have an additional staff person in place to make sure things run efficiently.
Every golf outing at our facility is provided a complimentary tournament website. You can also take payment on this website. There isn’t any fee to take checks, but there is a fee added to credit card payments.
Yes! We play music while golfers are arriving and make announcements with our speaker system. As the time draws close to start time, then golfers are gathered and rules are stated. We hold a moment of silence for soldiers overseas and then we shoot a bird banger which sounds like a shotgun. Golfers LOVE it!
Sadly, we are a last minute society. Often times golf outings more than double in size in the final two weeks. Don’t give up or get discouraged. You got this! Send those emails and make some phone calls.
Once they see the weather forecast and feel the pressure of time, you’ll have more golfers sign up.
Yes! We provide them. They are stapled to the scorecards which are attached to the steering wheels of the carts. Single tickets can be used for all drinks, however, mixed drinks require two tickets.
Sorry. It’s against the law. We hold the responsibility, insurance and license. That means you need to leave your alcohol at home.
Yes! We have coolers and offer a 6-pack discount. Coolers do require a deposit which is returned when the cooler is turned back into the clubhouse.
Yes! We do this often over the lunch hour for golf outings. There are many ways to design your golf outing and this is just another service we provide. No charge as long as food it purchased through us.
Yes! If you have a business or licensed caterer who is cutting you a deal or donating the food, you can bring it on our premises. We have a $4.00 per golfer charge for room rental which include room set up and linens on the tables.
Yes. If you bring out the tee signs (signs that have sponsorship names on them) the day before the golf outing, we will help you place them.
Yes! It’s our personal goal to have them all picked up before you’re done passing out prizes. No guarantees, but we’re pretty good at making that happen.
No. Sorry. Our irrigation goes on at night and it’s rather powerful and would cause damage to your signs.
Yes! You can bring us your logos/sponsor signs on an 8.5×11 sheet of paper. Make sure it is in the landscape format and you can use our signs.
Yes! We have a large deck with a railing that makes a great spot to hang signs.
They can as long as it isn’t alcohol. All alcohol MUST be purchased through us. This is required by state law.
No. Sorry. We don’t. We are happy to help you set up ones you bring, though.
No. Sorry. We don’t. We are happy to help you set up ones you bring, though.
Yes. You tell us how many you need and we’ll place them for you. We’ll also announce the location of the pin events before golfers take off.
Yes. You tell us how many you need and we’ll place them for you. We’ll also announce the location of the pin events before golfers take off.
These are just simple games that take place on the golf course. Typically, they are something like Longest Drive, Closest to the Pin or Longest Putt. Feel free to get crazy with these. We’ve had Closest to the Pond and Closest to the Yard Marker, etc. Feel free to have fun with it. We provide the marker and sign.
Some people call them Pin Prizes or Proximity Signs. They’re all the same thing.
We always recommend that you score by flighting the tournament. This allows average and not-so-averages golfers to win in addition to the best one. Our staff will help you score.
Just remember that when you’re gathering prizes, you will need more than one. Most golf outings are in a foursome format.
Of course! Why else do you think I created this gigantic list of questions? I love helping people organize their first golf outing. Particularly when they aren’t golfers. It just takes someone with dedication and some organization skills to produce a great outing. No golf skills required!
